- Location: Calgary
- Reports to: CEO/President
Position Summary
The Senior Executive Assistant is a strategic partner to the C-suite, responsible for providing high-level administrative, operational, and organizational support. This role goes beyond traditional executive assistance, requiring sound judgment, discretion, proactive problem-solving, and the ability to manage complex priorities in a fast-paced environment.
The ideal candidate is an experienced professional who anticipates needs, drives efficiency, and ensures executives can focus on strategic priorities.
Key Responsibilities
Key Responsibilities
Executive Support & Strategic Coordination
- Provide comprehensive support to one or more C-suite executives, including complex calendar, travel, and meeting management
- Act as a gatekeeper and liaison, managing internal and external stakeholder interactions with professionalism
- Anticipate executive needs and proactively address scheduling conflicts, priorities, and deliverables
- Prepare executives for meetings through briefing materials, agendas, and background research
Operations & Workflow Management
- Support the execution of strategic initiatives and board-level activities
- Coordinate and manage cross-functional projects and follow-ups on key initiatives
- Track action items, deadlines, and deliverables across executive priorities
Communications
- Draft, edit, and manage correspondence, presentations, reports, and communications on behalf of executives
- Serve as a point of contact between executives and internal/external stakeholders
- Ensure clear and timely communication flow across leadership teams
Board & Governance Support
- Coordinate board and committee activities, including meeting logistics and materials
- Provide support for preparation of board packages
- Ensure compliance with governance protocols and deadlines
Meeting & Event Management
- Plan and coordinate executive-level meetings, offsites, and events
- Manage logistics including agendas, briefing notes, minutes, and follow-ups
- Facilitate seamless execution of internal and external engagements
Confidentiality & Discretion
- Handle sensitive and confidential information with the highest level of integrity
- Exercise judgment in prioritizing issues and escalating matters when necessary
Process Improvement
- Identify opportunities to improve administrative and operational efficiency
- Implement systems, tools, and best practices to enhance executive productivity
Required Qualifications
- Minimum 5+ years of experience supporting C-suite executives or senior leadership
- Proven experience managing complex calendars, travel, and executive priorities
- Exceptional organizational, time management, and multitasking skills
- Strong written and verbal communication abilities
- High level of professionalism
Forward Cover Letter & Resume:
- Andrea Lagrelle – [email protected]
- OR
- Deliver to Siksika Group of Companies Reception Desk
- P.O. BOX 1520 SIKSIKA, AB T0J 3W0 TELEPHONE:403-734-5244 FAX: 403-734-5342
Application Deadline: Friday June 12, 2026 no later than 4 PM MST
